Agenda Script Example

The following basic agenda template assists you in structuring effective board meetings:

[Organization Name]
Meeting of the Board of Directors
[Date and Time]
[Location]

1. Board Chair Welcomes, Ensures Good Governance and Sets Priorities for the Meeting

Welcome and Call to Order: Welcome everyone and introduce any new board members. Confirm if a quorum is present according to the organization's bylaws to conduct official business.

Approval of Minutes: The minutes of our meeting on DATE were sent in advance for review. Do we have a motion to accept the minutes? A second? Any discussion? Call for a vote: Ask for those in favor, opposed, and any abstentions.

Consent Agenda: Approve routine items, such as committee reports, without discussion. Request a motion to approve the consent agenda as presented. Any items requiring discussion can be moved to the main agenda.

Chair’s Report: Provide updates on significant matters, strategic direction, or key initiatives.

II. Executive Director/CEO Reports:

Mission Moment: Share a recent success story, testimonial, or example of impact related to the organization's mission.

Strategic Plan Report: Review progress on the organization’s strategic plan, including any updates on goals, timelines, and key initiatives.

• Report on the organization's operations, programs, and any other pertinent updates, calling on staff leaders or outside speakers, as necessary.

III. Finance Report:

• Present the current financial status, including budget updates, financial statements, and any required approvals.

IV. Governance/Nominating report:

Discuss upcoming nominations, elections, or board member succession planning.

Board Education (if applicable):

A brief 5–10-minute segment on a topic relevant to nonprofit governance, financial oversight, or strategic planning.

V. New Business:

Open the floor for any additional topics or concerns not covered in the agenda.

VI. Review of Action Items:

Recap key decisions made during the meeting and outline action items with assigned responsibilities.

VII. Executive Session:

Conduct a private session to discuss confidential matters, such as personnel issues, legal matters, or any other sensitive topics requiring board-only participation.

VIII. Adjournment:

Announce the next board meeting date and time. Adjourn the meeting.

Keep in mind:

Balance strategic and operational discussions.

Discuss:

• Updates on top priorities

• Key decisions under consideration

• Financial performance and key metrics

Also, be sure to:

1. Pre-circulate materials: Send out board materials a week in advance, allowing members to review and come prepared with thoughtful questions and insights.

2. Allocate time wisely: Ensure you're spending the majority of the meeting on forward-looking discussions rather than reviewing past performance.

3. Encourage active participation: Create opportunities for board members to contribute their expertise and insights.